6 Ways Enterprises Can Increase their Productivity Potential with Office 365 Training

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Work is becoming increasingly complex across organizations and industries. Employees need to collaborate closely and make better connections to succeed. Office 365 training is undoubtedly the most obvious place for beginners who want to get the most from their professional journey. It is essential to learn the basics of Office 365 because it offers some state-of-the-art tools for improving office productivity and enhancing the effectiveness of teamwork. Apart from training, enterprises should also encourage users to explore the quick-start guides that come coupled with the latest versions of PowerPoint, Outlook, OneNote, Excel and Word. All in all, Office 365 has some great features such as the ability to collaborate on files, co-edit them, share them, save them to the cloud for instant anywhere access and meet virtually via Skype.

According to the new Microsoft earnings report, Office 365 is their fastest-growing commercial offering ever. It is now the most deployed application among enterprises all across the world. And there is a good reason for that. Office 365 enables creative thought processes and promotes problem-solving as a necessary skill. It is a fact that 73% of all employees know that that success at the job depends on their creative abilities. Enterprises that want their workers to be inspired and empowered enough to their best must provide them with the tools to succeed. They should have access to tools, applications, and technologies that promote problem-solving and give them the necessary information at their fingertips.

As SMBs and larger enterprises make a move to Office 365, they are being challenged by the new technology that often rivals legacy systems and dominant business cultures. Just because a company is migrating to Office 365, it doesn’t mean that they’ll be able to increase productivity right away. In addition to Office 365 end-user training, the company must also provide staff with the necessary time and resources to make adoption quick and as seamless as possible. Here are some recommendations and tips to facilitate organization-wide adaption of Office 365 and use it to maximize the productivity potential of an enterprise.

Pursue Top-Down Transformation

It is vital that leadership buys into the promise of productivity by Office 365 before they convince employees to use the platform. There are bound to be staff members who are excited about the potential of Office 365, use their talents to disseminate Office 365 end-user training, and recruit them to champion the cause of productivity. These power users can help promote proper use of the applications across the organization.

Put Emphasis on Education and Training

The only way employees can take full advantage of Office 365 apps is if they know what these apps are really capable of. The good news is that quality Office 365 end-user training is easy to come by online. It is also a good idea to invest in ‘snackable’ training material, i.e., two to five-minute learning videos that are conveniently available online at a click.  These training and instructional videos provide hands-on info about all aspects of Office 365.

Always Keep Security in Mind

Did you know that currently, Office 365 has more than a dozen apps including OneDrive, Outlook, OneNote, Yammer and Sway? It is imperative that enterprises ensure data security when working with any or all of these applications. Office 365 mobility and security is ensured by the Azure Active Directory which is quite reliable. But at the same time when sensitive data or important Office 365 files are being moved out of an organization’s direct control, it is important to be careful security in other ways as well. Use the Data Loss Prevention feature available in both SharePoint and Exchange. Password protect the files and teach staff why it pays to be vigilant when sharing or co-authoring Office 365 files.

Pay Attention to Mobile Productivity

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Office 365 makes it easier than ever for users to access files from anywhere, work on them using any device, and never worry about connectivity or safety of these files. Mobile Device Management (MDM) is now a part of Office 365 for mobile devices. The good news is that this is a separate service, and in case your team doesn’t use it; you don’t need to pay for it. That’s one of the major advantages of Software as a Service (SaaS) as it shifts the responsibility of use from the end-user to the vendor (i.e., Microsoft).

Promote Internal Collaboration

Unfortunately, many users treat emails like a file cabinet, using attachments to keep files safe. Office 365 offers a smarter way to secure data and collaborate internally with OneDrive and SharePoint. Uploading and sharing to anyone else on the same network is easier than sending an email when these two apps are available. When running Office 365 apps, you can upload a file by clicking on it, sharing it with the right group or user, or work collaboratively with them on the document at the same time. These apps offer a secure working environment using any device, any browser, giving users the ability to edit, upload and check the changes made by other users in real-time.

Use Skype for Business

Enterprises can enter a whole new era of communication with Office 365. Skype for Business offers video conferencing, instant messaging and online meetings as productivity tools. All of these things can happen via any device with a good connection, and Skype installed. When users connect via Skype, they can talk to each other remotely using the phone. It is also possible to edit files simultaneously or serially, or even take a step back to older versions of the file if necessary.

Office365: A Powerful Technology Foundation for Better Productivity

The Office365 suite offers considerable value to organizations, using a variety of API-driven strategies to enhance employee communications, collaboration and ultimately their productivity as well. With proper Office365 end-user training, it is possible to make the most of the available features and achieve the productivity potential of your organization. Have any further questions regarding Office 365 training and certifications? Feel free to seek pieces of advice from our Office365 Experts and get an answer.

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